AUTOMATIC NOTE TAKER FOR TEAMS UPDATE

In addition, access is only available to accounts belonging to the same organization (including guests) as the meeting organizer. A separate MHT file is used for each meeting (Figure 1).įigure 1: Meeting notes for private Teams meetings are stored in OneDrive for BusinessĪccess to the notes for a private meeting is granted to the set of people invited when the meeting is created. Notes for personal meetings are stored in the Microsoft Teams Data folder in the creator’s OneDrive for Business account. are supported in notes, meaning that you can capture an action in a meeting and someone to tell them that they’ve been tagged to do something. Notes can be created before a meeting starts, which is useful to create an agenda or other notes to frame the discussion once the meeting starts. Attendees know that notes are available because Teams posts a notification in the meeting chat. In private meetings, the first person to access notes gets to be the creator. Usually, this setting is enabled, so there’s a good chance that you can create notes in your meetings. The ability to create notes in a Teams meeting is controlled by the Allow shared notes setting in the Teams meeting policy assigned to the meeting organizer. Microsoft says that “ if a participant is nudged into the meeting or joins as the 101st participant, they can request access to notes in a single click from the creator of the meeting’s notes.” This doesn’t make sense to me, so I did some probing. In short, shared meeting notes might be a nice idea, but they only work for small meetings, which is why an access limit exists.

AUTOMATIC NOTE TAKER FOR TEAMS UPDATE

And you probably don’t want hundreds of people attempting to update the meeting notes concurrently: a nominated note taker is a more intelligent option. If you run large meetings, you probably use other methods to share an agenda, like including it in the meeting invitation or sharing a PowerPoint presentation at the start of the meeting. According to MC224050, that limit is now 100, which isn’t nearly as many as the standard Teams meeting limit of 350 participants. My guess is that the Teams Wiki is the reason behind the original 20-person limit for accessing meeting notes.

OneNote is a more powerful alternative, albeit with a higher learning curve to master. If you don’t want to use the Teams Wiki, you don’t have to. Substantial debate already exists about why the Teams Wiki exists when OneNote is available, but that’s not important now. The Teams developers could have made the same choice, but they preferred to use a Teams Wiki. Outlook desktop prefers OneNote for its meeting notes. Some write in real notebooks, others use OneNote, some (like me) dump everything into Word, some depend on whatever happens in meeting chat, and others use the meeting notes. Microsoft says that meeting notes “ are a great place to capture and share notes before, during, and after a Teams meeting.” This might be the case, but everyone develops their own notetaking habit to capture what goes on in meetings. To be honest, despite being a daily user (or abuser) or Teams meetings, I have never used the meeting notes facility. The changes covered rolled out in November and December. This update covers some improvements to Teams meeting notes ( Microsoft 365 roadmap item 67142). Recently, I looked at MC224050, published on 12 October 2020 and updated on 29 October. It’s a good idea to review old notifications in the Microsoft 365 admin center (the ability to synchronize with Planner is a big help) to make sure that you don’t miss something important. Meeting Notes for Teams Channel Meetings.Meeting Notes for Private Teams Meetings.

Automatic note taker for teams